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Studio Management • Galleries • Connected System

All-in-One Photography
Business Platform

PicSmart is a complete CRM and studio management platform built for photographers, wedding professionals and photography studios.
Manage clients, events, contracts and staff in one place with fast online photo galleries, AI-powered photo culling, team collaboration, video galleries and product management tools designed for modern photography businesses.

No credit card required
Free 1-month trial
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PicSmart Dashboard
📅 Event management
🖼️ Standalone galleries
🎬 Video films
📤 PicSmart Transfer
📁 Portfolio
📊 Storage data
💰 Revenue
🔔 Updates
💬 Messages
📋 Item management
📄 Template management
⚙️ Business settings
👥 Photographer management
🏢 Businesses
🔔 Notifications
⭐ My subscription
❓ Contact Support

Event management

Manage all your events in one central place

42
Total events
38
Active events
3
Upcoming
2
In a quote
$35,400
This month's income
Event name
Event date
Event location
Number of guests
Event type
status
Jake & Emma
15/01/2026
The Grand Ballroom
300
Wedding
approved
Liam & Ava
18/01/2026
Rosewood Hall
224
Baby Shower
draft
Noah & Mia
12/03/2025
The Glasshouse
600
Wedding
Awaiting selection
Ethan & Lily
15/12/2025
The Garden Pavilion
450
Wedding
Sent to print
Jack & Chloe
10/12/2025
Magnolia Manor
250
Wedding
In graphic design
45K+
Photographers
50M+
Photos Delivered
1M+
Events Managed

The Tools That Elevate Your Business

Video, Photo Culling, Portfolio & FTP — all in one platform

pic-smart.com/video/...
Client Video Gallery

Client Video Gallery

Adaptive HLS streaming up to 4K, branded share links, password protection and view analytics — your clients get a premium viewing experience.

PicSmart Desktop — Culling
Fast Photo Culling

Fast Photo Culling

Desktop app for rapid culling — mark selected photos, filter by ratings and send directly to the gallery. Saves hours of work.

pic-smart.com/portfolio/...
Online Portfolio

Online Portfolio

Professional portfolio page with a gallery of your work, contact details and logo — clients come straight to you.

pic-smart.com/ftp-live
FTP Galleries

FTP Galleries

Upload straight from your camera or tethering workflow via FTP — files land in your PicSmart cloud gallery in real time, ready for your clients.

The features that promote the studio

A complete system for photographers with a separate interface for customers

Event and customer management

Complete customer card, statuses and reminders in one place
Click for details

Smart quotes

Sending, digital signature and creation of ready-made templates. Additional signature on the time section. Selecting images with dates. Automatic tasks created based on the products that the customer closed in the proposal.
Click for details

Team assignment

Photographer/assistant assignment with smart notifications. All details in one link that updates. Schedule, highlights, family list, arrival confirmation, Google Calendar synchronization
Click for details

Galleries and photos

Upload, sort, select and share with the customer
Click for details

Professional Video Hosting

Adaptive HLS streaming up to 4K, branded link sharing, password protection, view analytics, and one-click email delivery to clients
Click for details

Photo Culling

Fast culling from a desktop app — mark selected photos and send them directly to the gallery
Click for details

Online Portfolio

A professional portfolio page with a work gallery, contact details, and a direct link for clients
Click for details

Products and production

Selecting images for albums and tracking statuses until printing. Sending to graphic design, receiving designed files from graphic design, sending to a printing house and tracking progress.
Click for details

AI facial recognition technology for galleries

Smart sorting of images by face with advanced AI technology
Click for details

Automations

Status changes, reminders and communication – automatic
Click for details

Integrations

Google/WhatsApp/Email as needed
Click for details

Security and backups

Current standards and peace of mind
Active galleries with no time limit
*Subject to an active subscription
Click for details

Mobile display

Optimized for quick access from mobile to perform system operations
Click for details
Full features list

This is how it works – simple and fast

An organized work process that starts from the customer to the final product

1

Opening a customer and an event

Create a new customer card and event details
Click for details
2

Price quote and signature

Upload a quote template to create a quick quote, and receive a digital signature from the customer
Click for details
3

Scan the quote

The system identifies the products for development that the client has in the proposal, the number of staff members, and the number of galleries and automatically creates tasks accordingly. Galleries will already be created with the required products for selection.
Click for details
4

Team assignment

Assign photographers and crew to the event based on what the client received in the quote. The interface includes missing crew alerts, reminders, directions, family details for photography, and event times.
Click for details
5

Uploading photos

Uploading images to a ready-made gallery with upload and send options to the customer, the products required for selecting images already automatically appear in the gallery.
Click for details
6

Products and printing

Selecting images for products and sending them to print. Managing orders with printing houses and graphic design with convenient interfaces for businesses. Receiving products including binding and shipping address with an order management portal for the business.
Click for details
6Simple steps
99%Automation
24/724/7 access

Efficiency Calculator – How Much Is Manual Work Costing You?

See how many hours and dollars go into admin work — quotes, team coordination, emails, photo sorting and order tracking — and how much you could save with PicSmart.

Why PicSmart?

Comparison with other solutions on the market

The advantages of a single system that knows the entire process

Built-in
Partial / Limited
Possible but manual / requires connecting tools
Does not exist
Feature⭐ RecommendedPicSmart
(All-in-One)		Gallery tools onlyScattered tools
(WhatsApp/Excel/Drive + other services)
Quotes + Signature + Templates
Customer and event management
Team assignment and alerts
Client interface
Production and suppliers (graphic design/printing house) + status tracking
Selecting photos for albums from the gallery
AI facial recognition and sorting by people
Automations
Landing page / mini-website for photographer
Photo upload software via computer
AI-powered photo culling
Video galleries
Everything is documented in one place.
FTP galleries
Files transfer
Drive storage

Customer Panel – An Organized and Transparent Experience

Your clients receive a dedicated interface that allows them to manage their entire event in one place.

  • Event details summarized: date, location, hours, staff
  • Fast and well-designed gallery + smart sorting
  • Selecting images for products and album progress
  • Filling out forms and tasks - saving time for you
Customer panel - PicSmart
Dashboard 🏠
📋Event details
💰quotation
🖼️Gallery and selection
📦Products for development
🎬video
⭐Feedback for the event
🔗Shares
✅Tasks to complete
💬Messages
⚙️Settings

👋 Hello, Jake & Emma

customer@example.com • 15/01/2024

Ready to shoot
✅
Open tasks

3

View tasks →
💰
quotation

✅ Approved

View offer →
🖼️
gallery

3476 Photos

Enter gallery →
📦
Products for development

3 Products

Product Management →
Quick actions
New tool - Desktop Uploader

Fast and smart image upload - directly from your computer

An innovative desktop application that allows you to easily upload thousands of photos, with automatic organization into folders.

💻PicSmart Desktop Uploader
v 2.1.14
My events
Jake & Emma
25.11.2025
1 gallery
Noah & Mia
24.11.2025
3 Galleries
Liam & Ava
4.12.2025
2 Galleries
Ethan & Lily
4.12.2025
1 gallery
Jake & Emma | Gallery: Wedding photos
Folders to sync in Gallery:
📂
Drag a folder here
Or click to choose a folder from your computer.
The folder will be automatically scanned with all subfolders.

Advantages of Desktop Uploader

Maximum speed

Parallel upload of dozens of images at the same time - saves hours of work

Click for details
Automatic organization

Uploads the original folder structure - preparations, ceremony, reception, etc.
Arranges the folders and folder contents by photo date

Click for details
Upload without needing a browser

At the end of the workday, open the application that was running on the computer and upload galleries directly without logging into the system.

Click for details
High reliability

Automatic recovery mechanism - if the upload is interrupted, it continues from the point it stopped

Click for details
Queue management

Submitting multiple event galleries for upload in a queue

Click for details
Automatic sending to the customer

Once the upload is complete, the customer automatically receives an email link with the gallery.

Click for details

* Available to all PicSmart customers - free download

Technical specifications
Supported formats
JPG
Operating systems
Windows 10/11
Maximum file size
to 30MB To file

Subscription plans that suit every studio

Choose the plan that suits you. You can always upgrade from within the interface.

Monthlyannual

Why Join PicSmart?

  • All-in-one photography CRM to manage clients, events, contracts and portfolio in one place
  • Digital quotes, contracts and booking forms with e-signatures
  • Fast, secure online photo galleries with seamless mobile access
  • Built for event and wedding photographers who need speed and control
  • Automate your workflow and grow your photography business smarter
Monthly price
Events included
Image storage
Video storage (expandable)
Team members

Everything in one place – from getting to know the client to developing the albums

Start now and discover how much time and money you save.